To monitor the workflow and the process which an employee follows is well understood by state machines.
State machines in concept means to traverse to next state in accordance to current state and the conditions that are met by the employee. This will help to understand what is the progress of the current project.
As the project been extended for the new change the development of this is scheduled from Feb 8,2016 to Feb 21,2016. In parallel UI team has to design UI for the existing forms that are present.
The initial development will have the simple manual punching of the processes and automation will be enforced later to have flexibility of system.